PURCHASE ORDER CLAUSES
Q1 INSPECTION SYSTEM REQUIREMENTS
The Seller shall provide and maintain a Quality system that complies with ISO 9001:2015 or AS9100 D. Notwithstanding the provisions of this clause, the Seller is in NO way relieved of the final responsibility to furnish the product or services that are in conformance with other parts of the purchase order.
Q2 MRB AUTHORITY
Material Review Board authority is NOT authorized on this purchase order.
The Seller shall notify the Buyer of any proposed changes in the Design, Fabrication Methods, or Processes previously approved by the Buyer and/or the Buyers customer and obtain WRITTEN approval of the changes from the Buyer and/or the Buyers customer. Changed articles shall be clearly identified and in a different manner from the previous articles. When a proprietary item is procured by the Buyer, the Seller shall notify the Buyer of changes.
Q4 RAW MATERIALS
Raw materials shall be accompanied with Certifications, chemical and/or physical test results. The Seller shall certify to the specific requirements defined on the face of the purchase order.
Q5 RAW MATERIALS USED IN PURCHASED ARTICLES
Results of tests performed on specimens or detailed analysis of Sellers acceptance test results on all raw materials that are required to satisfy specification requirements, and which are employed in the fabrication of articles purchased on a subcontract or purchase order agreement shall be made available to the Buyer upon request.
Q6 AGE CONTROL AND LIMITED LIFE PRODUCTS
Seller must provide product with Minimum 75% remaining shelf life product upon Receipt
Q7 IDENTIFICATION AND DATA RETRIEVAL
Where and to the extent that traceability is a specific requirement, the Seller shall apply a unique identification to the individual product, material or batch. This identification data shall be recorded on and traceable to related Sellers records (See Seller Quality Records).
Q8 SELLER QUALITY RECORDS
The Seller shall maintain suitable inspection and test records to serve as evidence of conformance with specified requirements. Such records shall be legible and traceable to the product involved. These records shall be maintained for a minimum period of seven (7) years from the date of final manufacture or as stated otherwise in the contract. After the retention period has expired, the Supplier will contact C.N.C for disposition status and will either destroy the records or return them to C.N.C as directed.
Q9 INSPECTION AND TEST CHARACTERISTICS
The Seller shall inspect and/or test as applicable, all characteristics defined by the purchase order, applicable drawing/blueprint specifications, pertinent to the work that the Seller is responsible for performing.
Q10 RESUBMISSION OF NONCONFORMING ARTICLES OR MATERIALS
Nonconforming articles and/or materials returned by the Buyer and subsequently resubmitted by the Seller shall bear adequate identification of such nonconformance, either on the articles, materials, or applicable Sellers records. The Seller shall provide evidence that the cause of the nonconformance has been corrected and that actions were taken to preclude any Re-occurrence.
Q11 RIGHT OF ACCESS-BUYER QUALITY ASSURANCE ACTIVITY AT SOURCE
The Buyer and its customers reserve the right to perform inspections and tests on all articles, materials, or services always and places. The Buyer and its customers also reserve the “RIGHT OF ENTRY”, which will allow the supplier, customer or regulatory agency entrance into your facility at any level of the supply chain to determine the Quality of the work/product, records, and/or materials at any place, including the plant of the subcontractor.
Q12 GOVERNMENT SOURCE INSPECTION
When the Government elects to perform inspections at the Sellers facility, the following statement must be applied to the purchase order:
“All work on this purchase order is subject to inspection and test by the Government at any time and place. The Government Quality Representative, who has been delegated theQuality Assurance function on this procurement, shall be notified immediately upon the receipt of this order. The Government shall also be notified forty-eight (48) hours in advance of the time articles or materials are ready for inspection or test.”
Q13 PROCUREMENTS OTHER THAN THOSE REQUIRING GOVERNMENT SOURCE
For procurements, which do not require Government Source Inspection, the following requirement applies:
“The Government has the right to inspect any or all of the work included in this order at the Sellers facility.”
Q14 SCRAP ALLOWANCE
Scrap allowance is 3% on furnished material. For the purpose of this contract, Material is defined as anything from Raw material (e.g. bar, plate stock, etc.), through completed end items.
Q15 FIRST ARTICLE AT SELLER ACTIVITY
Seller shall perform a First Article inspection in accordance with the requirements set forth.
Seller shall forward one (1) copy of the First Article Inspection Report to the Buyer.
Q16 CERTIFICATE OF CONFORMANCE
Seller shall provide evidence that the processes requested in this Purchase order were performed by approved sources. The Seller shall maintain such evidence on file. Included with each shipment to the Buyer shall be a Certificate of Conformanceindicating as a minimum the process description, process number, name and address of the process supplier, the purchase order and part number.
Q17 ACCEPTANCE TEST REPORTS
Include with each shipment a copy, signed by an authorized agent of the Seller, of the results of the lot or item acceptance test required by the applicable specification. Where quantitative limits are established by the specification, the report shall indicate the actual values obtained. Test reports shall include control identity (e.g. heat, lot, serial number, etc.) of the material/item tested. Seller is required to maintain inspection and test records as required by Contract/PO.
Q18 SELLER ACKNOWLEDGEMENT AND WARRANTY
Seller hereby acknowledges that the parts/materials ordered on this Purchase Order/Contract
Are for incorporation into an aircraft or will be used in the manufacture of, or maintenance of an aircraft. Seller warrants and represents that all parts/materials delivered in accordance with this Contract/PO are of NEW manufacture and meet or exceed all specifications and requirements specified in this PO/Contract or referenced document.
Q19 CONTROL IDENTIFICATION
Seller shall include on the shipping document (invoice/packing sheet) and/or test report the control identity for material being shipped. When test reports are not required by the PO/Contract, the control identity shall be on the shipping document. The control identity is, as applicable, the manufacturing date, lot, batch number, heat or serial number. When multiple lots are included in one shipment, Seller shall separate and identify respective lots, and indicate each lot quantity.
Q20 MATERIAL TRACEABILITY
Identification of each piece of material and each report is required by specification to provide traceability to heat, lot or batch number.
Material Label Must be Identify by Date code, Lotcode, origin of part and Certificate of Compliance
Q21 HEAT, LOT, OR BATCH NUMBERS FOR REWORKED MATERIAL
Seller shall assign a new heat, lot or batch number to material reworked in accordance with instructions. Seller shall maintain records to show traceability to original material, indicating quantity reworked and subsequently returned to the Buyer. All reworked material shall be identified with only the new heat, lot, or batch number. Sellers shipping document shall indicate both the new and superseded heat, lot or batch number.
Q22 CUSTOMER FURNISHED MATERIAL
This clause is for internal use only and is intended to identify materials and hardware items furnished by the customer at no charge to MDI. Purchasing shall affix this clause to all nocharge purchase orders used to track materials through the receiving and quality functions.
Q23 TEST SAMPLES
The vendor is required to provide test specimens as requested for inspection, verification, investigation, or auditing.
Q24 COUNTERFEIT PARTS
The vendor is required to have a process for the prevention of the use of counterfeit parts. This requirement will also be flowed down to all sub-tier suppliers.
Q25 DPAS RATINGS
Any contract that has a DPAS rating from the Government requires the flow down of all applicable quality requirements to all suppliers and sub-tier suppliers. The seller will ensure that all requirements are flowed down to their suppliers.
Q26 ITAR CONTROLS
ITAR Controls: All documentation related to orders under ITAR provisions will be controlled per the ITAR requirements
Q27 AWARENESS TRAINING
Supplier shall have process for awareness training for their contribution to product or service conformity, contribution to product safety and importance of ethical behavior.
Q28 FOREIGN OBJECT DEBRIS
It is the responsibility of the supplier to assure that the material/product which is processed and delivered to cc shall be free of any foreign object debris related to the supplier’s process(es) and/or packaging.